A wedding means months of preparation, dozens of vendors and a couple who want to approve everything together. A clear timeline, shared from day one, changes everything. Here is the one we offer in the "Turnkey wedding" template.
The 8 steps
- Meeting the couple: their wishes, their budget, the date, the number of guests.
- Deposit: 30% when the contract is signed, to lock in the date.
- Venue and date: visits, choice, venue contract.
- Vendors: caterer, DJ or band, photographer, videographer, decor. A 40% installment often comes with this step.
- Decor and invitations: moodboard, color choices, printing.
- Rehearsal: the minute-by-minute run sheet for the big day, shared with everyone.
- The big day: on-site coordination.
- Wrap-up and balance: the remaining 30%, album, thank-yous and reviews.
Why stagger payments
| Installment | When | Share |
|---|---|---|
| Deposit | Contract signed | 30% |
| Step | Vendors booked | 40% |
| Balance | After the wedding | 30% |
The couple spreads out the cost, and you can cover upfront expenses with peace of mind. Each installment is tied to a step: when the step is approved, the invoice goes out.
Approving together, on the weekend
Couples work during the week and decide together. A portal where they can see proposals, comment and approve whenever it suits them saves you dozens of calls.
On the big day, nobody should have to hunt for information: the rehearsal run sheet is the single source of truth.
With Coolcolab
Load the "Turnkey wedding" template: the 8 steps, their durations and the payments are ready to go. The couple follows everything from their portal and pays each installment in the currency of their choice.
